Electronic Key Management: Buyer’s Guide to 3 Best Systems

 

 

Electronic key management systems provide a modern key organization solution that better protects you and the property you operate.

For that reason, we’ve created this buyer’s guide detailing electronic key management systems and the most common types. Most importantly, we tell you the three best options on the market and a better alternative to consider.

This buyer’s guide covers:

• What is an electronic key management system (EKMS)?
• Types of key management systems
• 3 best electronic key management systems
• A better alternative to electronic key management

 

 

What is an electronic key management system (EKMS)?

An electronic key management system (EKMS) is a storage solution that organizes, tracks, and manages keys electronically. Unlike traditional methods, EKMS automates the entire process by implementing electronic access methods so that only authorized users can retrieve keys.

Furthermore, integrated software enables your EKMS to easily monitor key storage with a detailed audit trail, allowing for precise tracking of who accesses which keys and when. This bolsters security and streamlines operations while reducing the risks associated with lost or misplaced keys.

 

Types of key management systems

Key management systems can be broadly categorized into two types:

• Traditional
• Electronic

 

Traditional

Traditional key systems rely on manual methods to store and manage keys. They often lack advanced security features but are simple and cost-effective. Traditional physical key systems are ideal for single-family homes and small businesses.

Here are some typical qualities of a traditional key management system:

• Physical key cabinets or lock boxes. Metal keys are stored in cabinets or lock boxes organized by a tag that identifies what areas they lock.
• Manual key logs. Records of key usage are either handwritten or digitally logged using a simple form. The individual returning the key must make entries into the log themselves.
• Limited security features. The key storage system does not feature an audit log or sensors to determine if keys are returned or who checked them out.

 

Electronic

Electronic systems utilize modern technology to automate and enhance key management. They ensure that keys are tracked and recorded without requiring manual entries. Moreover, these systems offer greater security and efficiency through integrated software and electronic controls.

Electronic key management software and systems feature the following:

• Automated key cabinets with electronic access control. Cabinets automatically track key access and provide secure, controlled storage only accessible by an authorized user. These cabinets often support various credentials, such as a mobile app, PIN code, or key card.
• Integrations and audit logs. Electronic key cabinets feature robust software that logs key usage, provides reports, and monitors access around the clock. This way, you better understand who is accessing the keys and when.
• Key detection and cabinet status. Built-in sensors provide real-time updates via the management software to determine whether keys have been returned or the cabinet is closed properly.

 

Learn why automatic property access will benefit you:

 

3 best electronic key management systems

Electronic key cabinets come in many different varieties, making it difficult to determine which is best for you. So, we’ve jump-started your search by listing the top three electronic key cabinets on the market.

The three best electronic key management systems include:

1. Morse Watchmans’ KeyWatcher Touch
2. Assa Abloy’s Traka
3. KEYper MX Key Cabinet

 

1. Morse Watchmans’ KeyWatcher Touch

The KeyWatcher Touch is a modular and expandable key storage solution offering a comprehensive key control approach. It addresses the common problem of lost or misplaced keys that plague property managers and owners. It combines hardware components from key cabinets with advanced software for programming and tracking, making it suitable for owners and operators who have to manage many different keys.

The notable features of the Morse Watchmans’ KeyWatcher Touch include:

• Large and bright 7” touchscreen
• Easy-to-use user interface
• Modular design lets you customize it to your needs
• Tracks and logs physical keys with SmartKeys that have an ID chip
• Integrates with a variety of third-party systems and hardware.
• Available in different sizes ranging from one to nine modules.
• Supports multiple credentials: proxy cards, bar codes, fingerprint, and magstripe.

 

2. Assa Abloy’s Traka

Traka key cabinets are designed to store keys to protect your property securely. Assa Abloy has implemented modern access control features into the Traka key cabinet, ensuring only authorized individuals have access. In addition to providing a full audit trail, the Traka can be used standalone or integrated alongside other network systems.

Key features of the Traka include:

• Supports a multilingual touchscreen
• Accept PIN codes and key cards or fobs
• Plug-and-play solution with no network or PC required
• Supports an optional emergency battery pack for power outages
• Audible alarm messages
• Event log and reports via touchscreen or USB

 

3. KEYper MX Key Cabinet

The KEYper MX Key Cabinet increases security and accountability across your organization, no matter the size of the property you manage. This system gives your staff an easy way of retrieving keys without additional steps, like writing in a log book. Instead, this key cabinet by KEYper automatically logs the retrieval keys, including information about who took each key, when, and why.

Some standout features of the KEYper MX Key Cabinet include:

• Supports PIN code, proximity card, and fingerprint credentials
• Easily locate keys using the search and filter function
• LED lights guide users to the correct key
• Intuitive interface for quick checking in and out of keys
• Choose between free-standing or wall-mounted designs
• Supports storage for things other than traditional keys: car keys, gas fleet cards, key fobs, etc.

 

A better alternative to electronic key management

Instead of using traditional metal keys for your property, install smart locks that integrate with a property-wide access control system, like ButterflyMX.

ButterflyMX is a cloud-based access control company that’s been installed in over 10,000 buildings and garnered over 20,000 reviews. Our Access Control System seamlessly integrates with smart locks, allowing you to ditch traditional keys in favor of mobile access.

Enabling your staff, tenants, guests, and service workers to enter any part of the property with their smartphones will simplify access. ButterflyMX makes it easy by offering a property-wide solution, meaning you can manage access from the front door and gate to elevators, amenities, and even individual units.

That way, you don’t have to manage an array of physical keys. Instead, ButterflyMX simplifies access management through our OS, which is accessible via our mobile app or online dashboard. Through our centralized platform, you can review audit logs, manage permissions, and integrate your system with smart locks for a streamlined management process.