How Do QR Code Visitor Management Systems Work? + Best QR Code Intercom

The more advanced technology gets, the more ways to manage entry into your building. Whether it’s using a door buzzer, a video intercom, RFID readers, or even QR code building access systems, there is no shortage of ways to encourage guests to visit your building’s tenants securely.

With that in mind, this post is about QR code access control systems for visitor management, what they are, how they work, and whether alternatives are better suited to your property’s needs.

In this post, discover:

• What is a QR code visitor management system?
• Pros and cons of QR code visitor management systems
• The top QR code visitor management system

What is a QR code visitor management system?

A QR code visitor management system is a type of access control that allows visitors to scan a QR code at the front door to request entry.

QR code systems, such as the one from Teleportivity, enable guests to snap a picture of the QR and access a website where they enter the unit number of the person they’re visiting. Once the tenant is alerted to a waiting visitor, they can use the two-way video call on their app to view and grant access to their guest.

Can you track visits from a QR code?

One downside to QR codes for visitors is that most systems don’t allow you to track and audit visits from a QR code.

However, the inability to audit visitors poses risks such as lack of accountability, faulty security, and diminished visibility. What’s more, tenants should have a way to keep track of QR code requests for future reference.

Pros and cons of QR code visitor management systems

Before investing in a visitor management system with a QR code, you should have a full picture of the advantages and disadvantages of having one.

Pros

• No hardware. A QR-based visitor management system does not usually require a clunky hardware system. This makes it the best option for managers or owners who know they need a visitor screening system but don’t have the budget for a large-scale installation.
• Easy to use. QR code access control is easy to use. For instance, property managers and owners only need to display the generated QR code in a viewable area and let the visitors do the rest. As for the tenant, they only need to inform their guest which unit they should connect to.
• Can deactivate. QR codes are easy to generate and deactivate. If the system no longer works for your property, discontinuing the service is quick and simple.

Cons

• Not universal. QR codes are generally still a relatively new concept. As such, some users may not have had a thorough introduction to Quick Response codes, how to find them, and how to navigate the system as a whole.
• Not suitable for larger buildings. QR code visitor management systems are best for smaller buildings, ideally with ten or less units, making them a bad fit for larger properties.
• Requires internet connection. Perhaps the biggest drawback is that QR-based access control requires reliable data or an internet connection to access the website. This dependence on connection can be frustrating for someone trying to request entry to your building.

The top QR code visitor management system

The ButterflyMX QR Code Intercom is a smarter way to manage visitor access. Purpose-built for properties that want to offer secure, convenient entry without expensive hardware or complex installs, this system lets guests scan a QR code to initiate a one-way video call with a resident or staff member, who can then unlock the door remotely through the ButterflyMX app.

It’s visitor management made simple, secure, and scalable.

Why use the ButterflyMX QR Code Intercom for visitor management?

Whether you manage a small building or need coverage at auxiliary entrances, the ButterflyMX QR Code Intercom offers a seamless, affordable way to keep visitor access under control without sacrificing security or convenience.

Here’s what makes it stand out:

• Visual verification with one-way video. When a visitor scans the QR code, the call goes to the designated resident or staff member with a live video feed, giving you the chance to confirm who’s at the door before granting access.
• Remote unlock from anywhere. Through the ButterflyMX mobile app, residents and property staff can easily answer calls and unlock the door from anywhere, reducing delays and missed visits.
• Perfect for side doors and secondary entrances. Ideal for entrances where a full intercom system isn’t practical, the QR Code Intercom extends visitor management coverage to every access point on your property.
• Entry logging and audit trails. Every access event is recorded, helping you keep a clear record of who entered the building and when.
• Simple install with no complex wiring. Because the QR code is displayed on printed signage or a digital display, there’s no need for in-wall hardware, making it fast and cost-effective to deploy.