Key takeaways
- Understanding the differences in a QR code visitor management system vs. mobile app check-in helps property managers use each tool effectively.
- QR code visitor management systems provide fast, contactless access for temporary visitors, deliveries, and high-volume check-ins without requiring an app.
- The best approach is to match the access method to the type of visitor.
- Combining QR code intercoms and mobile app credentials allows property teams to create a flexible access strategy.
Property teams often think of visitor management tools in terms of which one is better. But when comparing a QR code visitor management system vs mobile app check-in, the real question is how to use each option to support different visitor types and building needs. Both technologies provide secure and efficient entry, and QR code access control can easily enhance mobile-based entry methods when used correctly.
In this post, you’ll learn the differences between these two entry methods, plus how you can utilize both to enhance access control on your property.
- What is a QR code visitor management system?
- What is mobile app check-in?
- Comparison: QR code visitor management system vs mobile app check-in
- 4 ways to use QR code access and mobile app check-in with ButterflyMX
- QR code visitor management system vs mobile app check-in FAQs
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Video Intercoms
Open doors, gates & garages from anywhere.
QR Code Intercom
Smartphone-based visitor access.
Access Control
Fob, key cards, PINs, and mobile apps.
Security Cameras
Visibility throughout your property.
Vehicle Access
Hands-free access for gates & garages.
Package Room
Receive, store, and manage deliveries.
Smart Locks
Connect to all major brands and models.
Elevator Controls
Unlock key-fobbed elevators for anyone.
Front Desk Station
See all your doors and cameras in one place.
What is a QR code visitor management system?
A QR code visitor management system allows property teams to grant access via a generated barcode scanned at entry. Visitors receive a QR code via email or text message, which they scan to unlock doors or enter a building. This process removes the need for physical credentials and is often used for single-use or limited-time access.
QR-based systems streamline check-ins while allowing managers to set rules around expiration, access zones, and usage frequency. Because QR codes can be shared quickly without download requirements, they are commonly used for one-off visitors, vendors, and delivery drivers. They also help maintain entry records tied to each scan, providing visibility into who accessed the building.
What is mobile app check-in?
Mobile app check-in enables visitors or users to access a property through a smartphone application. After being granted credentials, individuals can unlock doors directly from the app. This creates a more interactive visitor experience and allows property staff to enhance access with added features such as scheduled permissions, multi-entry credentials, and integration with other building technologies.
Mobile app check-in works best for visitors who return frequently or require more controlled access, such as employees, residents, and VIP guests. It can also be used to support multi-day visits, extended stays, or individuals who will engage with other building amenities.
Comparison: QR code visitor management system vs mobile app check-in
Rather than comparing performance, the better approach is to align the solution with visitor needs. QR codes work best for quick and low-friction access. Mobile app check-in is better suited for repeat visits or use cases where a persistent credential makes sense.
How to use each method for different entry scenarios:
4 ways to use QR code access and mobile app check-in with ButterflyMX
ButterflyMX lets properties combine QR code visitor access with mobile-based entry to create a flexible, efficient visitor management strategy. Rather than choosing a single system, properties can deploy both systems through the ButterflyMX platform to accommodate different visitor types and access needs.
Here’s how you can benefit from pairing ButterflyMX’s QR Code Intercom with mobile app check-in:
- Use QR Code Intercom for temporary access
- Use the mobile app for recurring or long-term access
- Customize access levels from one platform
- Manage everything from a central dashboard
1. Use QR Code Intercom for temporary or high-volume access
Property managers can utilize the QR Code Intercom, making it ideal for deliveries, one-time guests, or vendors. Visitors scan the code without downloading an app, speeding up entry and reducing interruptions. This helps residents avoid coordinating access and saves managers time that would otherwise be spent issuing temporary credentials.
2. Use the mobile app for recurring or long-term access
The ButterflyMX mobile app offers a consistent entry method for residents, employees, and trusted guests. It supports remote unlocks, scheduled access, and credential management. Repeat visitors benefit from a more seamless experience, while managers maintain stronger control over who can enter over time.
3. Customize access levels from one platform
ButterflyMX lets teams set specific entry times, location permissions, and expiration settings for both QR codes and mobile credentials. For example, a delivery may receive lobby-only access with a single-use QR code, while a contractor receives multi-day app credentials. This improves security without adding extra work.
4. Manage everything from a central dashboard
Both access methods are monitored and controlled through the ButterflyMX dashboard. Property teams can view entry history, update credentials, and revoke access from a single place. This improves visibility, simplifies reporting, and ensures residents feel confident that entry points are secure and traceable.
Discovery how ButterflyMX works:
QR code visitor management system vs mobile app check-in FAQs
- Which is more secure?
- Do visitors need to download an app to use QR codes?
- Can both systems be used in the same building?
Which is more secure?
Both are secure when used correctly. QR codes provide controlled, time-sensitive access, while mobile app credentials can include multi-factor authentication. Selecting based on visitor type improves security.
Do visitors need to download an app to use QR codes?
No. QR codes can be scanned directly from a smartphone camera or device without installing a mobile app.
Can both systems be used in the same building?
Yes. Properties often layer both, assigning each based on the visitor profile. For example, deliveries use QR codes, while contractors use mobile app credentials.
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