Keyless Entry Systems for Businesses: 5 Best Solutions

 

 

While keyless entry systems are commonly used for vehicles, they are also ubiquitous as door entry systems for multifamily and commercial buildings. So, when it comes to physical security at properties, keyless entry systems are typically implemented because of the security and convenience they offer.

For that reason, we’ve put together this guide that covers the five best keyless entry systems. In addition, you’ll discover how these systems work and what types of keyless entry are available. Finally, we cover what properties use these systems, how they benefit, and what to consider when choosing a solution.

In this post, we’ll discuss:

• 5 best keyless entry systems
• How does a keyless entry system work?
• Types of keyless entry systems
• Where are keyless entry systems used?
• Benefits of a keyless entry system
• Considerations for commercial keyless entry
• Keyless entry system FAQs

 

 

5 best keyless entry systems

Looking to streamline access at your property with keyless access control?

Here are our picks of the five best keyless entry systems today:

1. ButterflyMX
2. Salto KS
3. Yale Assure Lock 2
4. HID
5. Brivo

 

1. ButterflyMX

If you want a keyless entry system built for today and prepared for tomorrow, choose ButterflyMX.

ButterflyMX is a robust property-wide access control solution powered and easily managed through the cloud-based ButterflyMX OS. The ButterflyMX OS empowers property staff to remotely update tenant information, manage access privileges, and review each door entry event.

Here’s how ButterflyMX enables keyless entry throughout a property:

• Vehicle Access Control. ButterflyMX offers convenient, hands-free entry to authorized cars with a Vehicle Reader and Windshield Tags. These products empower tenants to enter gates without stopping, reducing tailgating and long lines at the gate.
• Video Intercom for exterior entries. The ButterflyMX video door entry system is perfect for exterior entries, so guests can request access using the directory. The 156º wide-angle video camera lets tenants see who is requesting access. On the other hand, tenants may provide guests or delivery drivers virtual keys to use instead of requesting access. Further, the Video Intercom is vandal-resistant and weatherproof, so you can expect it to last in all types of conditions.
• Keypads for interior access. ButterflyMX Keypads accept a variety of credentials, such as PIN codes, key cards, fobs, and even our mobile app. As such, you can use the credentials of your choice, simplifying access and security.
• Key card and key fob readers. Key cards and key fob readers are similar to keypads in that they work alongside the ButterflyMX mobile app. Users can always utilize their smartphones if they ever forget their card or fob.
• Smart Lock integrations for unit access. ButterflyMX integrates with a wide range of smart locks to provide property-wide access control down to the unit level.

 

2. Salto KS

From healthcare to commercial industries, Salto offers a range of scalable, flexible, and reliable keyless solutions.

Here’s what Salto offers:

• Remote access. You can manage all functions and features through a web app, and use a mobile app for tracking events, remote unlocking, and blocking.
• Flexible user management. The system allows you to create and invite users with different roles and permissions that are unique to your property.
• Customizable access schedules. You can easily define who has access to specific areas of your property at certain times, making it ideal for managing multiple users like residents, employees, and guests.
• Digital keys. Salto KS offers digital keys as a virtual equivalent to physical tags. With these keys, users can access doors using their smartphones via Bluetooth, even without an active internet connection.
• Easy Office Mode. Enable this mode to automatically lock or unlock areas of your property when opening or closing.

 

3. Yale Assure Lock 2

Offering seamless, hands-free solutions for residential and commercial properties, Yale offers smart locks that are modern and easy to use.

The Yale Assure lock features:

• Several ways to unlock. Unlock any door with a fingerprint, PIN code, or mobile app.
• Auto-locking detection. Yale smart lock sensors detect when you close the door to leave and when you approach, adding to the safety and convenience of your property.
• 24/7 activity feed. Review real-time or past notifications to monitor who is accessing your property and at what time of day.
• Smart home compatibility. Compatible with smart voice assistants like Amazon Alexa, Google, and Siri.
• Guest access. Provide guests with their own digital key using the Yale mobile app, giving them independent access to your home for a scheduled time period.

 

4. HID

HID is a leader in securing physical and digital spaces across a variety of industries while also offering robust and versatile access control systems for commercial properties. Their keyless entry solutions include a lot of variety that are suitable for numerous applications.

Notable features of HID include:

• Mobile access. HID provides secure access control using mobile devices, allowing users to enter facilities using their smartphones, tablets, or smartwatches.
• Toucheless solutions. Mobile access control offers a touchless solution that promotes a safer and healthier workplace environment.
• Smart building integrations. The system can monitor the real-time location of employees, visitors, and assets within a building, enhancing overall security and management.
• Diverse reader options. Choose among the various access control and biometric readers HID has to offer, meeting your property’s security and aesthetic needs.
• Flexible controllers. HID’s open-architecture controllers deliver security at your front door and beyond, which allows for a scalable and adaptable keyless entry system.

 

5. Brivo

Brivo is a cloud-based access control company that designs their products for every industry, from multifamily buildings to enterprise companies.

When choosing Brivo, you can take advantage of:

• Comprehensive visibility. Users can monitor your property’s environment from any device, improving overall visibility and reducing incident response time.
• Data-driven insights. The system provides actionable intelligence and activity analysis, allowing you to make informed decisions based on the data collected.
• Efficient access control. Brivo aims to enhance your efficiency of security operations and building health by controlling who has access and how events are tracked.
• Open integrations. Your system is designed to integrate with existing hardware and can be scaled as your needs change, offering flexibility.
• Integration with trusted providers. Integrate with various trusted security providers for centralized access control hardware and alarm systems.

 

How does a keyless entry system work?

A keyless entry system operates by reading a user’s credentials and determining if they are authorized to enter a door or gate.

The way these credentials are accepted and processed varies depending on the specific type of keyless entry system. Typically, these systems require hardware installed at the entrance, either on or next to the door or gate. This way, tenants don’t need to carry a traditional physical key.

Keyless entry systems can accept a variety of credentials, including:

• PIN code
• Mobile app
• Bluetooth
• Key card or fob
• QR codes
• Biometrics

For visitor access, tenants can grant them access remotely via a supported mobile app or provide them with a temporary virtual key. These keys include a credential that visitors can present to the entryway, such as a PIN or QR code. These digital keys are customizable and can be limited to a certain number of uses, times of day, and days of the week.

Meanwhile, smartphone-based keyless entry systems further enhance convenience by enabling visitors to request access through an on-site directory. Tenants receive a notification on their phones and can see or speak to the visitor before granting access remotely. If approved, the system sends a signal to unlock the door.

 

Watch how ButterflyMX works:

 

Types of keyless entry systems

There’s a variety of keyless entry systems available. However, a select few stand out from the rest.

Here are the top types of keyless door entry systems:

• Keypads
• Key card and key fob readers
• Intercom systems
• Smart locks
• Vehicle readers

 

Keypads

Keypad entry systems have, as the name suggests, keypads instead of keyholes. The keypad either has a touchscreen interface or a numeric keypad. Tenants and authorized guests input their unique PIN or other access code on the keypad. Once the correct code is entered, the system releases the door, allowing entry.

 

Key card and key fob readers

While not technically a keyless entry system, key card and key fob systems for businesses are extremely common access control solutions. Key cards and fobs can still be lost or stolen, but replacing a missing fob is easier (and possibly cheaper) than recutting a new metal key.

Additionally, many key card and fob systems also provide an alternative form of entry. In many cases, key fobs or cards are the primary methods of access, but a smartphone or PIN code is an alternative method.

Instead of inserting a key blade into a lock, tenants scan their fobs or access cards with a reader located on the door or wall. Key cards and fobs use a technology known as RFID or radio frequency identification. This technology uses radio waves emitted from microchips in RFID tags to “speak” with a card or fob reader. If the user has authorized credentials, then the scanner signals the door to open.

 

Intercom systems

Intercoms are the most common type of keyless access control. They enable video and audio communication between guests and residents and offer various property access methods for both multifamily and commercial buildings.

An intercom can either operate with in-unit devices or residents’ smartphones. The newest models are typically cloud-based, allowing for remote management. They also offer several ways to open the door, such as with virtual keys, delivery PINs, and voice commands.

 

Smart locks

Smart locks are “smart” because they connect to the internet, allowing residents to use their smartphones instead of physical keys. Most brands offer a mobile app to verify credentials and allow door entry. Smart locks enable residents to easily provide apartment access to guests, package couriers, and service personnel even when they’re not home.

You can install them as door knobs or dependent locks to shared spaces—like fitness centers or community lounges—or to individual units. When paired with an intercom at the main entrance, smart locks eliminate the need for keys since residents can enter the building, amenity spaces, and their apartments with just their cell phones.

 

Vehicle readers

Another form of keyless access control is a vehicle reader. Vehicle readers are located at the entryways of gated communities, garages, and parking lots to let in authorized users. Rather than accepting a PIN code or mobile app, vehicle readers automatically detect and authorize access based on a windshield tag or license plate.

Vehicle readers work by scanning a windshield tag or license plate. Then, the reader sends data to a controller, which processes the information. If the credentials are approved, the controller will send a signal to the system telling it to open. Overall, vehicle readers are excellent for streamlining vehicle access.

 

Where are keyless entry systems used?

Keyless entry systems are used across all types of real estate.

Here are the top locations to use a keyless entry system:

• Apartments. Enhance security and convenience for your residents by allowing them to enter with a mobile app or PIN code and simplifying access management.
• Businesses. Provide seamless access for employees and visitors, enabling remote management and monitoring of entry activity for easier oversight of your property.
• Healthcare facilities. Streamline access for your staff, patients, and guests to ensure a secure and efficient facility that complies with strict regulations.
• Educational institutions. Improve campus security and simplify access for students, faculty, and staff with keyless entry systems across a variety of environments: dorms, classrooms, administrative buildings, etc.
• Industrial facilities. Protect valuable equipment and materials at your industrial facility by implementing a keyless entry system that is supported across all areas and entryways.
• Dispensaries. Manage access to your valuable cannabis products to prevent theft and maintain compliance with state regulations.
• Marinas and truck stops. Manage access to facilities such as restrooms, showers, lounges, and docks, ensuring that only authorized individuals have access, enhancing security and convenience for operators and customers.
• RV and camping sites. Control access to amenities, such as restrooms, showers, laundry facilities, and recreational areas, to provide campers with a secure and convenient experience.

 

 

How to enable keyless entry at your property

Above all, the purpose of a keyless door entry system is to allow property access without a user needing a physical credential. And while keyless entry systems vary, they all share the same primary elements.

Here’s how you can implement a keyless entry system at your property:

1. Install hardware at entryways. The first thing you need is to install the system’s hardware at every entryway you’d like to control access to. Wiring requirements for every system vary, but the best require minimal connections.
2. Configure the hardware. Next, your system will need to be configured with the appropriate settings and administrators. This process may vary depending on the system you’re using, but the best solution allows easy and simple management from one OS. That way, you can change settings and update information remotely.
3. Onboard and train users. Lastly, you can begin onboarding tenants and training employees on the new keyless entry system. For an easy onboarding process, select a system that uses a mobile app for users. That way, they can edit their PIN code or credential information anywhere and anytime.

 

Benefits of keyless entry systems

Keyless access control for multifamily and businesses offers advantages over traditional locks and keys.

Here are the benefits of a multifamily keyless entry system:

• Increased security. A keyless door entry system reduces the need to carry a physical credential, reducing the risks of a security breach.
• Remote access. With the right keyless access control system, your tenants can grant access to guests, delivery drivers, dog walkers, maintenance, and more without being at home or in the office.
• Easier management. With keyless entry, you can eliminate the need to manage physical keys by using a mobile phone or even a PIN.
• Lower operating costs. Traditional metal keys and door locks require a lot of upkeep. Replacing one lost or stolen key doesn’t cost a lot, but it adds up when your building uses so many. Plus, you won’t have to spend money rekeying or repairing locks.
• Multiple credentials. By giving users multiple credential methods, you can ensure they have the most convenient experience possible. For example, if a tenant forgets their key fob at home, they can still gain entry using a PIN code or their smartphone.
• Future consciousness. Unlike a traditional lock and key system, a cloud-based keyless access control system stays updated for longer and can even receive new features.

 

 

Considerations for commercial keyless entry

Choosing the right commercial keyless entry system is crucial for ensuring the security of your property. However, you shouldn’t have to sacrifice convenience or efficiency to make your property feel safe.

So, here is what you should look for in a keyless entry system:

• Features. Determine what types of security features you need for your property and then choose a system that encompasses those, such as an audit log, data encryption, and customizable access roles.
• Integrations. Centralize all of your property management tasks by integrating your keyless entry system with other software and hardware you already use. This will streamline and even automate your day-to-day tasks.
• Scalability. Reduce expansion costs and maintain the same system you’re already using by looking for a system that is easily scalable as your property expands.
• Ease of use. Invest in a system that has a user-friendly interface and remote management so that you and your staff can easily manage keyless entry from anywhere.
• Installation. Evaluate the complexity of the system’s installation. For the best experience, choose cloud-based keyless entry to reduce installation time and costs. Not to mention, you’ll have an easier time maintaining the system in the long run.
• Reputation. Research the system manufacturer’s reputation online. What do other customers think of their product and customer service? These details will give you insight into how your experience will go.

 

Keyless entry system FAQs

Here are some answers to commonly asked questions about keyless entry systems:

• What is a keyless entry system?
• What is the purpose of keyless door entry?
• How much does a keyless entry system cost?
• What is the difference between a key fob and keyless entry?

 

What is a keyless entry system?

A keyless entry system for residential or commercial buildings allows you to secure and access your property without using physical keys. Instead, keyless door locks are activated and unlocked with keypads, smartphones, or even fingerprint scans.

One of the biggest advantages of having a keyless entry system is that building staff and tenants don’t need to keep track of keys. Therefore, property staff doesn’t have to waste time issuing replacement keys and rekeying locks.

In fact, nearly a quarter of Americans misplace their house keys at least twice a week.

Even worse, some people report missing essential appointments, flights, trains, and bus reservations because of lost keys. On average, people spend five minutes and twenty seconds each time trying to find misplaced keys – that time adds up to 2.5 days a year.

 

What is the purpose of keyless door entry?

The purpose of keyless door entry is to facilitate access into a building without requiring a physical key. With keyless systems, no one gets locked out because there’s always a reliable way to gain access without a key. Many keyless entry systems also allow authorized non-residents to enter the building with a guest door PIN code.

What’s more, most keyless entry systems record every door entry activity, so you’ll know each time a person enters your property. Overall, this door entry method offers a secure and straightforward way to access buildings.

 

How much does a keyless entry system cost?

The cost of a keyless entry system typically ranges from $3,000 to $7,000. The cost largely depends on the number of apartments your property has and the specific kind of system you want.

Also, consider the cost of installation. You’ll want to find a certified installer who specializes in installing and activating keyless systems.

 

What is the difference between a key fob and keyless entry?

The difference between a key fob and keyless entry is your credential. With a key fob, you have to carry a physical credential with you at all times. But with a keyless entry system, you don’t need a physical credential, freeing up your hands to carry other essentials.