Ensuring safe and simple-to-use tenant access control at your multifamily or commercial property is important. Property managers are responsible for safeguarding the premises while providing convenient access to tenants and authorized personnel. This guide explores access control systems’ various facets, importance, implementation strategies, and best practices for property managers to optimize security and tenant satisfaction.

First, we discuss why a video intercom is the best tenant access control system. Next, we review the benefits of access control systems and the different types of systems. Finally, we provide an overview of ways to implement new access devices at your property naturally.

In this post:

• The best tenant access control system
• Benefits of tenant access control systems
• Types of access control systems
• How much does tenant access control cost?
• How to implement multi-tenant access control systems
• Best practices for property managers with access control systems
• Future trends in access control

The best tenant access control system

ButterflyMX offers the best tenant access control system for multifamily and commercial properties. We are currently installed in over 10,000 buildings and have over 20,000 five-star reviews.

Furthermore, ButterflyMX offers a full suite of cloud-based access control systems for multiple levels of access control.

The ButterflyMX platform includes products and features such as:

• Entry options. Tenants may enter by using the ButterflyMX app on their mobile devices. Alternatively, tenants can use key fobs, key cards, and unique PIN codes.
• Video Intercom. Our state-of-the-art Video Intercom features a 156° wide-angle camera that minimizes blind spots, enabling visual verification of members and guests before granting access. This significantly enhances facility security by maximizing visibility on screen.
• Access permission. Easily manage access to specific areas around your property, ensuring that staff-only spaces remain secure, which protects your most essential assets.
• Package Room. Safely receive and store packages to prevent the risk of theft or misplacement, providing peace of mind for tenants.
• Audit log. Detailed audit logs are readily accessible via a mobile app or web dashboard, offering complete transparency into entry activity. These logs allow you to monitor visitor usage and access time- and date-stamped records, which is crucial for addressing security incidents.
• Front Desk Station. Manage access directly from your front desk by integrating it with our Video Intercom System. This setup enables staff to visually confirm guests and members before granting access, thereby enhancing security measures.
• Elevator Controls. Safeguard certain floors with key-fobbed Elevator Controls to bolster property security.
• Vehicle Access Control. Using Vehicle Readers and Windshield Tags ensures secure and automatic access for authorized vehicles at your property.

Benefits of tenant access control systems

Effective tenant access control serves as the cornerstone of property security and efficiency. It encompasses the features and capabilities necessary to manage who can enter and exit the premises, ensuring safety, privacy, and peace of mind for you and your tenants.

Benefits of a tenant access control system include:

• Enhanced security. Access control hardware mitigates unauthorized entry and potential security breaches, safeguarding tenants, their belongings, and property assets.
• Improved operational efficiency. Streamlined access management reduces administrative burdens, enhances workflow efficiency, and minimizes operational costs associated with traditional key management.
• Tenant convenience. Modern access control solutions offer convenience through keyless entry options, remote access capabilities, and personalized access schedules tailored to tenant needs.

See the different ways to open the door or gate with ButterflyMX:

Types of access control systems

Property managers have a variety of access control systems to choose from, each offering unique features and levels of security. Understanding these options is crucial for selecting the right system that aligns with property requirements and tenant preferences.

Types of access control systems:

• Key-based systems. Traditional locks and keys provide basic security but lack flexibility and high-end security features.
• Electronic keypad systems. A PIN code is required for entry, offering a step up in security and convenience over key-based systems.
• Card access systems. Utilize proximity cards or key fobs for entry, providing ease of use and tracking capabilities.
• Biometric systems. Biometric access control involves fingerprint or retina scans for entry, offering high security and eliminating the need for physical keys or cards.
• Mobile access systems. By leveraging mobile phones for entry, these systems provide flexibility and remote management capabilities.

How much does tenant access control cost?

Tenant access control systems range from a few hundred dollars to a few thousand dollars per door. Of course, costs will vary widely. Moreover, this estimated range doesn’t include the cost of installation. The size of your property and the types of access control you need will play a big factor in determining the final cost.

How to implement multi-tenant access control systems

Implementing an effective access control system involves several key steps to ensure seamless integration and optimal performance.

Step-by-step implementation for tenant access control systems:

• Assessment and planning. Evaluate property layout, tenant needs, and security requirements to determine the most suitable access control system.
• System selection. Choose a system that meets security standards, integrates with existing infrastructure, and accommodates future scalability.
• Installation. Hire professional installers to set up hardware and software components, ensuring proper configuration and functionality.
• Tenant onboarding. Educate tenants on system usage, provide access credentials, and establish protocols for access management.
• Testing and optimization. Conduct thorough testing to identify and rectify any operational issues, ensuring smooth system functionality.

Best practices for property managers with access control systems

Adopting best practices enhances the effectiveness and reliability of tenant access control systems, fostering a secure and tenant-friendly environment:

Here are some best practices:

• Regular audits and updates. Periodically review access logs, update access credentials, and audit security protocols to mitigate risks.
• Tenant education. Provide comprehensive training on system usage, emergency procedures, and security measures to promote tenant compliance and awareness.
• Emergency preparedness. Develop contingency plans for system failures, tenant lockouts, or security breaches to ensure prompt resolution and minimal disruption.
• Integration with other systems. Integrate access control systems with CCTV, alarm systems, and property management software for enhanced security and operational efficiency.
• Compliance with regulations. Stay informed about local regulations and industry standards pertaining to access control and tenant privacy to maintain legal compliance.

Future trends in access control

The landscape of tenant access control continues to evolve with technological advancements and shifting security demands. Property managers should stay abreast of emerging trends to leverage innovative solutions and stay ahead of potential security challenges.

Be on the lookout for these emerging trends in access control:

• Artificial intelligence. AI is having a big impact in numerous industries, and access control is no exception. AI-powered systems offer predictive analytics, facial recognition, and behavior analysis for proactive security measures.
• IoT integration. Internet of Things (IoT) devices enable interconnected systems for seamless access control management and operational insights.
• Blockchain security. Blockchain technology provides robust encryption and decentralized access management for heightened security and transparency.
  User experience enhancement. Focus on user-centric design, intuitive interfaces, and personalized access solutions to enhance tenant satisfaction and operational efficiency.

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