Guide to Visitor Sign In App for Guest Management

 

 

Are you sick of relying on outdated sign in sheets or having a dedicated front desk rep to check in visitors? Your building welcomes visitors every day. So, you need an efficient visitor management system to securely check-in guests. With a visitor sign in app, guests and service providers can check in with ease using a mobile app.

Read on to learn what a visitor check-in app is and how it works. Then, explore the benefits of investing in a more modern take on visitor sign-in systems.

Navigate this guide:

• What is a visitor sign-in app?
• A robust take on the visitor sign-in app
• What are the benefits of ButterflyMX as a visitor sign-in system?
• How to choose the best visitor sign-in app for your building
• Visitor sign-in app FAQs
  

 

What is a visitor sign-in app?

A visitor sign-in app is a mobile app that offers a touchless way for visitors, delivery couriers, and service providers to provide their contact information and access your building securely.In the past, buildings used paper solutions such as visitor log books to manage guests. But now, a visitor check-in app is a great way to revamp your current visitor management system.

However, some visitor sign in apps are limiting for tenants and property managers. They can be difficult to customize, and even pose remote accessibility challenges that an alternative visitor management system could overcome.

 

A robust take on the visitor sign-in app

A traditional visitor sign-in app can be useful for its singular purpose, but why settle for one app when you can invest in a system that goes above and beyond app service?

With over 40,000 five-star mobile app ratings, ButterflyMX simplifies access by offering a seamless way for visitors to enter your building. As a result, ButterflyMX is a more robust alternative to visitor sign-in apps that is great for both multifamily buildings and commercial office spaces.

ButterflyMX’s mobile access features include:

• Visitor passes. Send out one-time or recurring visitor passes to guests using a QR or PIN code. This allows visitors and service providers to securely enter your building with ease.
• Delivery PINS. Assign delivery PINS to delivery couriers for seamless building access. What’s more, staff can revoke or change delivery access permissions at any time.
• Delivery passes. Create and send single-use PIN codes to delivery carriers like Postmates, Grubhub, or Uber Eats couriers.
• Two-in-one access control and visitor management. The ButterflyMX app pairs with every ButterflyMX access control device to streamline the entire access experience for visitors and tenants alike.
• Enable self-guided tours. The ButterflyMX visitor sign-in software empowers you to offer self-guided tours without a staff member or leasing agent present. All the guest needs to do is register online to receive a digital access code for their self-guided tour.
• Front Desk Station. The ButterflyMX Front Desk Station empowers you to review live video, speak with visitors, and authenticate guests directly from your computer. What’s more, you can unlock your ButterflyMX-controlled door or gate for visitor parking by pressing a single button from the front desk station.

 

 

What are the benefits of ButterflyMX as a visitor sign-in system?

Visitor sign-in apps are becoming increasingly popular among multifamily and commercial buildings because of their useful features.

Here are some benefits of guest check-in apps:

• Easy to use. Guest sign-in apps are convenient because they empower guests to check themselves in. This eliminates the need for guests to rely on a staff member or resident to manually let them into the building and vet their credentials.
• Increases security. Guest sign-in apps are secure because they offer temporary access to visitors. So, guests can’t use old access credentials to re-enter your building once they’ve expired. What’s more, you can limit access to certain amenity areas or floors of your property from the visitor management system.
• Tracks visitor history. Visitor sign-in apps keep a log of all activity so you can easily keep track of when a guest enters your building. This acts as a virtual visitor logbook that notifies employees when a visitor has entered the property.
• Empowers front desk staff to focus on other tasks. Manually checking visitors in and using outdated sign-in sheets can be repetitive and time-consuming. So, a visitor check-in app acts as a remote doorman, allowing your staff to focus on other essential duties.
• Adheres to your visitor policy. By relying on a guest sign-in app, staff can spend less time reviewing the visitor policy with every guest and more time on duties that require a human touch.

 

Comparison of ButterflyMX vs. traditional visitor sign-in apps: 

Feature	ButterflyMX	Sign In App	Greetly	Lobbytrack	Visitly
Visitor Passes	One-time or recurring passes via QR or PIN code for guests	Pre-registration saves time on arrival	Customizable branding for guest passes	Self-registration via mobile devices	Photo capture printed on visitor badges
Delivery Management	Delivery PINs and single-use codes for couriers like Uber Eats	Utilize arrival notifications each time a delivery arrives	QR codes and package logs make it easy to find your package in the locker	Check Lobbytrack’s website for delivery management	Custom workflows to include deliveries
Self-Guided Tours	Digital access codes for guests registering online	Contact Sign In App for more information	Contact Greetly for more information	Contact Lobbytrack for more information	Contact Visitly for more information
Front Desk Station	Live video monitoring, visitor authentication, and door unlocking	No	No	No	No
Real-Time Visitor Information	Integrated with ButterflyMX devices	Real-time access to visitor information	Real-time notifications via phone, email, or Slack	Visitor notifications via email, SMS, or Slack	Real-time visitor data and reporting

 

How to choose the best visitor sign-in app for your building

It’s important that you choose the best guest sign-in app to grant seamless access to your building.

Here are some of the top features you should look for in a visitor management app:

• Self-guided tours. Your visitor mobile app should empower you to provide self-guided tours by sending temporary digital access codes to visitors. Additionally, you should be able to maintain security by limiting access to certain floors of your building using elevator controls.
• Video intercom connection. The visitor app of your choosing should be able to connect to your video intercom and log visitor activity by taking a time- and- date-stamped photo of all building entry events. This significantly reduces the risks associated with theft or unauthorized trespassing. Additionally, residents and staff members should use the app to see who’s requesting access before letting visitors in.
• Package room monitoring. Package rooms streamline access for delivery couriers, making it more convenient than ever to secure deliveries. As such, your visitor sign-in app should have the ability to grant residents quick access to the package room in your building.
• Front desk station. An integrated front desk station empowers you to manage access to and throughout your property from anywhere. What’s more, you can streamline communication and enhance security by viewing and sharing live video feeds of all entry activities.

 

Discover how to enable self-guided tours with ButterflyMX:

 

Visitor sign-in app FAQs

Here are answers to your frequently asked questions about visitor sign-in systems:

• How does a visitor sign-in app work?
• How do I create a visitor login?

 

How does a visitor sign-in app work?

A guest sign-in app works by giving guests a way to sign in digitally when they arrive at a building. By having guests sign in, building staff and tenants know when a visitor has arrived, and they have their contact information and a log of the time they arrived for added security. And having guests sign in digitally with an app simplifies the process, saves time for everyone, and eliminates the need for paper sign in sheets.

Many visitor apps also give guests a temporary access code or credential so they can enter the building. Through visitor sign in software, staff or tenants can create and send digital codes that visitors can use to unlock the door or gate and gain access.

 

How do I create a visitor login?

To create a visitor login, simply input the visitor’s name and contact information into your visitor management system of choice. Then, send temporary digital keys or PIN codes to guests.

Additionally, allowing visitors to pre-register in your guest sign-in app streamlines access and enables you to track their activity once they’ve entered the building.

What’s more, touchless guest management apps are especially convenient for recurring guests like service providers and delivery couriers who regularly access your property.