keypad access control

From garages to storage closets to amenity spaces, your building has a lot of entrances to which you must control access. It can feel overwhelming to manage who has access to which spaces and at what times. A keypad access control system is one solution.

Keypads are access control devices that let users enter a PIN code to enter a building or room. If you’re seeking a way to control access into or within your building, consider keypads. Read on to learn more about keypad access control and how to choose the best keypad for your apartment or commercial building.

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What is keypad access control?

A keypad is a keyless access control system that lets you control who can and cannot enter a building or room. Keypads have numbered buttons (or a touchscreen interface with numbers), which allows authorized users to enter a numeric PIN code to gain access. Keypad entry systems empower you to keep doors and gates locked while ensuring simple access for authorized tenants and visitors.

A keypad can be used as a standalone, single-door access control system, or you can integrate it with other systems. For example, you can integrate keypads at amenity doors with a video intercom system at the building’s entrance. That way, a resident can access both areas by entering the same PIN code.

 

Where to install keypads

Keypads are a great solution to control access into many kinds of rooms and buildings. Because they’re small, they fit at most doors and gates. With minimal wiring, keypads are also easy and affordable to install.

Install keypads at:

  • Auxiliary entrances
  • Amenity spaces, like pools, gyms, and rooftops
  • Gated HOA entrances
  • Storage closets or staff-only areas
  • Garages
  • Warehouse entrances
  • Self-storage facilities
  • Office buildings or suites

Pro tip: If you need to control access at an exterior entrance, be sure to choose a waterproof keypad. Outdoor keypads are IP65 rated to withstand the weather.

 

buyer's guide to proptech amenities

 

Keypad access control system price

Keypad access control systems cost $400 to $1,500 per device. This includes the cost of hardware, wiring, and installation.

Keypad installation is usually easy and affordable because there are minimal wires. However, pricing can vary depending on your building’s infrastructure and the installer you hire.

 

Keypad door locks

Keypad access control comes in two primary forms: a standalone keypad device or a keypad door lock.

Standalone keypad devices are small units of hardware that you install near a door. To grant access, they must be connected to a separate door release device and a power supply.

In contrast, a keypad door lock contains the numeric button pad as well as the locking hardware and controls. Most keypad locks are battery powered — so you have to change their batteries periodically.

Keypad door locks are most commonly found on apartment unit doors, where only a few people need access. Standalone keypad devices are better for shared spaces, like apartment amenities and offices.

 

Keypads for gates

Keypads aren’t just for interior doors. You can also install a keypad entry system for gates.

Gate entry keypads can help you control access at gated entrances for both pedestrian and vehicle traffic. They offer a simple way for tenants to access securely locked properties. Consider installing a gate keypad access control system at a gated community or office complex.

However, keep in mind that keypads are best suited for gates where primarily authorized tenants are entering. If visitors frequently use the entrance, you’re better off with a gate intercom.

 

keypad access control system

 

How does a keypad work?

To use a keypad, tenants punch in a numeric code instead of using a physical key. When an authorized code is entered, the door lock releases and grants entry.

At a minimum, all keypads require a power source. Depending on the type of keypad you have, it may also require an internet connection.

To program the keypad, property staff use a web-based dashboard. From this dashboard, staff can update the tenant directory, assign PIN codes, and adjust access permissions. However, if the keypad isn’t cloud-based, staff must go onsite and manually update it or download software to their computer to remotely program it.

 

Keypads compared to other access control systems

There are many different ways to control access at your door or gate. Keypads are just one common form of access control — there are many other systems to choose from.

Let’s compare keypads to three other access control systems:

  1. RFID access control
  2. Mobile access control systems
  3. Cloud-based access control systems

 

RFID access control

RFID access control systems use RFID (Radio Frequency Identification) technology to scan credentials and grant access.

Instead of entering a PIN code, users hold their key card or fob up to the RFID access control reader. The reader scans the fob, which then releases the door lock.

Keypads are more convenient than RFID access control systems because they don’t require tenants to carry a card or fob. Residents can enter a keypad-controlled room without carrying fobs or keys — which they can easily lose or forget.

That said, there are some RFID keypads and card keypads that offer both card/fob access and typical PIN code access.

 

Mobile access control systems

Mobile access control systems are those that allow users to gain access using their smartphones. These systems generally operate via WiFi, Bluetooth, or near-field communication (NFC).

Keypads can actually be a form of mobile access control because some keypads let tenants open the door from a mobile app. These smartphone-based keypads provide two simple ways to open doors: swiping to open on a phone or entering a PIN code. Keypads with a mobile app enable a hands-free access experience.

 

Watch ways to open the door or gate:

 

Cloud-based access control systems

A cloud-based access control system is one that stores data in the cloud instead of an onsite server. With a cloud-based access control system, you can remotely control and manage doors and gates via a device connected to the internet.

Keypads can be cloud-based. Cloud-based door access keypads allow property owners and managers to update their tenant directory and manage access permissions from a web-based dashboard. As a result, you can manage the entire system from anywhere.

However, if your keypad isn’t cloud-based, you won’t be able to update the system or manage access from a web browser or app. Keypads that aren’t cloud-based must be managed onsite or from software you download to your computer.

 

commercial access control system

 

How to choose a keypad access control system

If you’re interested in keypad access control for your door or gate, you should invest in a reliable, durable device with features that enhance security and convenience.

Here are the top five features to look for when purchasing a keypad:

  1. Visitor access solution
  2. Integrations with other systems
  3. Camera
  4. Mobile app
  5. Cloud-based

 

1. Visitor access solution

Most keypads only provide access for registered tenants and staff. But in many cases, tenants’ guests need to access the building or room, too. That’s why you should look for a keypad with a visitor access solution.

The easiest way to manage visitor access with a keypad is to choose one with a virtual key system. Virtual keys are unique codes that residents can send to visitors in advance. When a visitor arrives at the keypad-controlled entrance, they enter the code on their virtual key to gain access.

 

2. Integrations with other systems

Perhaps the best part of investing in proptech is that all your building’s technology can work together. Integrations between proptech systems save time and money. So, choose a keypad that integrates with other technology you’re already using, like your property management system and smart locks.

Integrating your keypad with your property management software will sync the two platforms. That means any updates you make to your rent roll in your PMS will automatically reflect in the keypad system. As a result, you’ll save hours of time on tedious tasks.

If your building has smart locks on unit doors, make sure your keypad integrates with them. By integrating the keypad with your apartment smart locks, your residents can use one app to enter amenity spaces and their apartment units. You’ll spare residents the hassle of downloading and opening multiple apps to navigate the building.

 

3. Camera

For added security, choose a keypad with a camera. The camera takes a time- and date-stamped photo of every person who uses the keypad to open the door. These photos create an audit trail that property staff can review at any time.

 

4. Mobile app

Keypads with a mobile app allow tenants to open doors or gates with their smartphones. In addition to entering a PIN code, users can gain access by swiping to open the door from the mobile app.

Installing smartphone-based keypads in your building brings unbeatable convenience and improves the resident experience. Your tenants will have the ability to quickly gain access and move through your building with ease. They’ll even be able to open keypad-controlled doors remotely for guests.

 

keypad access control smartphone

 

5. Cloud-based

Choose a keypad with cloud-based software. This way, you can update your tenant directory and manage access permissions from anywhere with an internet connection. All you have to do is log into a web-based dashboard from your phone, tablet, or computer to manage the system.

You’ll also save money on installation, maintenance, and energy bills by choosing a cloud-based access control system instead of maintaining an onsite server.

 

The best keypad access control solution

If you’re interested in keypad access control, choose the ButterflyMX keypad.

ButterflyMX’s keypad features a sleek design, a small footprint, and a camera for added security. Requiring only one Power-over-Ethernet cable, the ButterflyMX keypad is quick and affordable to install. And from the top-rated, mobile app, your tenants can easily open keypad-controlled doors as a secondary form of entry.

The ButterflyMX keypad is one component of truly simple and convenient property access. Pair the keypad with our video intercom and elevator controls to create a seamless access experience throughout your building.

 

access control system

Johanna Gruber

Author

Johanna Gruber

Based in Los Angeles, I enjoy learning and writing about the real estate industry, and exploring how proptech can help people live and work better.

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