As a Property Admin of ButterflyMX, you have a lot of tools at your disposal to help you better manage property access at your building. To name a few, you can view an audit of who has entered the building, monitor how visitors are gaining access to your building, and send direct messages to your tenants.
All of this can be done in ButterflyMX’s property management dashboard. Let’s walk you through how to:
Navigating the ButterflyMX Property Management Dashboard
Start by logging into the Property Management Dashboard on a computer.
The first thing you see when you log into the Property Admin Console is the dashboard.
Click any of the boxes above and it will take you to another section of the admin system. This high-level overview will tell you:
- The number of tenants currently in your system
- How many admins are on your account
- How many virtual keys your tenants have sent out
- The number of group messages that account admins have sent out
- How many calls have been made
- The number of panels your building has
Scroll down the page and you will see your building’s monthly statistics.
These charts show you:
- How many times the intercom released the doors at your building
- How many calls visitors made
- The number of tenants in the system
- The number of virtual keys sent out that month
On the right side of the screen, you get a preview of the most recent door release images. Every time the intercom releases the door, it takes a time-and date-stamped photo of the person standing at the intercom.
Scroll down further on the page and you will see weekly stats, panel details, and building details.
On the left-hand side of the page, you will see a menu with various tabs. Clicking into these tabs is where you manage the system. Below, we will walk you through each menu item.
Navigating the Menu Items
- Door Releases
- Group Messages
- Delivery Authorizations
- Active Virtual Keys
Tenants is where you can add, edit, and delete tenant information.
Calls list all calls made through the panel with a photo of the visitor and a time-and date-stamp.
Door Releases is where you’ll find your door release log. Here, you will find all events resulting in the intercom opening the door with a time- and date-stamped photo of the visitor and the resident/apartment that released the door.
Panels is where you find the various intercoms that you have at your property. For example, if you have one intercom at the front entrance and one at the garage entrance, you will see those listed here.
Zones is for access privileges for tenants/visitors. Mixed-use buildings will find the most use for this section.
Units is where you find a layout of your building – how many floors your building has and the units associated with those floors.
Administrators is where you find a list of all account admins.
Imports is where you find resident data lists and unit number lists that you’ve uploaded.
Group messages is a messaging platform for admins to send a message to tenants. Tenants receive the messages via text and/ or email, or, they can view them on the ButterflyMX app web account.
Delivery Authorization is where admins create five-digit delivery PINs for package carriers and vendors.
Active Virtual Keys
Active Virtual Keys is where you view and manage virtual keys sent out by tenants and admins.
Elevators will show any elevators that are connected to ButterflyMX.
Integrations show you any integrations with property management systems that you have set up. If you’d like to connect a PMS, you can do it in this section.
Settings is where you edit your building name, address, and display name.
Notes is where you leave any notes for other admins in your account or reminders for yourself.
To learn more, view our property management resources for training guides and videos that show you how to manage key ButterflyMX features.