As a Property Admin of ButterflyMX, you have a lot of tools at your disposal to help you better manage property access at your building. To name a few, you can view an audit of who has entered the building, monitor how visitors are gaining access to your building, and send direct messages to your tenants.

All of this can be done in ButterflyMX’s property management dashboard. Let’s walk you through how to:

 

Navigating the ButterflyMX Property Management Dashboard

Start by logging into the Property Management Dashboard on a computer.

 

Logging into the ButterflyMX property management dashboard

 

The first thing you see when you log into the Property Admin Console is the dashboard.

 

ButterflyMX property management dashboard

 

Click any of the boxes above and it will take you to another section of the admin system. This high-level overview will tell you:

  • The number of tenants currently in your system
  • How many admins are on your account
  • How many virtual keys your tenants have sent out
  • The number of group messages that account admins have sent out
  • How many calls have been made
  • The number of panels your building has

Scroll down the page and you will see your building’s monthly statistics.

 

ButterflyMX property management dashboard monthly statistics

 

These charts show you:

  • How many times the intercom released the doors at your building
  • How many calls visitors made
  • The number of tenants in the system
  • The number of virtual keys sent out that month

On the right side of the screen, you get a preview of the most recent door release images. Every time the intercom releases the door, it takes a time-and date-stamped photo of the person standing at the intercom.

 

Scroll down further on the page and you will see weekly stats, panel details, and building details.

 

ButterflyMX property management dashboard weekly statistics

 

On the left-hand side of the page, you will see a menu with various tabs. Clicking into these tabs is where you manage the system. Below, we will walk you through each menu item.

 

 

Tenants

Tenants is where you can add, edit, and delete tenant information.

 

Tenants section of the ButterflyMX property management dashboard

 

Calls

Calls list all calls made through the panel with a photo of the visitor and a time-and date-stamp.

 

Calls section of the ButterflyMX property management dashboard

 

Door Releases

Door Releases is where you’ll find your door release log. Here, you will find all events resulting in the intercom opening the door with a time- and date-stamped photo of the visitor and the resident/apartment that released the door.

 

Door release section of the ButterflyMX property management dashboard

 

Panels

Panels is where you find the various intercoms that you have at your property. For example, if you have one intercom at the front entrance and one at the garage entrance, you will see those listed here.

 

Panels section of the ButterflyMX property management dashboard

 

Zones

Zones is for access privileges for tenants/visitors. Mixed-use buildings will find the most use for this section.

 

Zones section of the ButterflyMX property management dashboard

 

Units

Units is where you find a layout of your building – how many floors your building has and the units associated with those floors.

 

Units section of the ButterflyMX property management dashboard

 

Administrators

Administrators is where you find a list of all account admins.

 

Administrators section of the ButterflyMX property management dashboard

 

Imports

Imports is where you find resident data lists and unit number lists that you’ve uploaded.

 

Imports section of the ButterflyMX property management dashboard

 

Group Messages

Group messages is a messaging platform for admins to send a message to tenants. Tenants receive the messages via text and/ or email, or, they can view them on the ButterflyMX app web account.

 

Group messages section of the ButterflyMX property management dashboard

 

Delivery Authorization

Delivery Authorization is where admins create five-digit delivery PINs for package carriers and vendors.

 

Delivery authorization section of the ButterflyMX property management dashboard

 

Active Virtual Keys

Active Virtual Keys is where you view and manage virtual keys sent out by tenants and admins.

 

Active virtual keys section of the ButterflyMX property management dashboard

 

Elevators

Elevators will show any elevators that are connected to ButterflyMX.

 

Elevators section of the ButterflyMX property management dashboard

 

Integrations

Integrations show you any integrations with property management systems that you have set up. If you’d like to connect a PMS, you can do it in this section.

 

Integrations section of the ButterflyMX property management dashboard

 

Settings

Settings is where you edit your building name, address, and display name.

 

Settings section of the ButterflyMX property management dashboard

 

Notes

Notes is where you leave any notes for other admins in your account or reminders for yourself.

 

Notes section of the ButterflyMX property management dashboard

 

To learn more, view our property management resources for training guides and videos that show you how to manage key ButterflyMX features.

 

Check out our training guides

Meredith Murray

Author

Meredith Murray

My passion lies at the intersection of real estate & technology. Brooklynite always.

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