Key takeaways:
- A cloud-based access control system enables property managers to manage door and gate access using any internet-connected device remotely.
- These systems are more affordable than traditional options because they eliminate the need for on-site servers and reduce hardware costs.
- Pairing cloud-based systems with video intercoms streamlines access for tenants, visitors, and deliveries.
For as long as we’ve had doors and gates, we’ve needed to control who goes in and out of them. Properties today have to manage access for tenants, visitors, and deliveries. Traditional access control systems allow tenant access but are difficult to manage and expensive to maintain. So, that’s why you need a cloud-based access control system.
Cloud-based systems are a great way to solve today’s modern access challenges. Moreover, when paired with a video intercom, you can grant seamless property access to tenants and visitors alike. Read on to learn more about cloud-based access control and the best systems on the market today.
This post covers:
- What is cloud-based access control?
- How cloud-based access control systems work
- 14 best cloud-based access control systems
- Cloud-based access control vs. traditional access control
- Why move to cloud-based access control?
- Key features of cloud-based access control
- Upgrade your cloud-based access control system with ButterflyMX
What is cloud-based access control?
Cloud-based access control enables you to remotely control and manage doors and gates via an internet-connected device. The system allows administrators to determine who can (and can’t) open doors into and throughout a building.
Property admins manage access through an online portal. Typically, residents, visitors, deliveries, and building staff gain access by holding an authenticated fob, mobile phone, card, or bracelet up to a reader outside the door, gate, or elevator they want to enter.
Cloud-based access control systems differ from traditional systems because the software—the brains controlling the hardware—is hosted in the cloud instead of on a server at the property itself. By hosting that software in the cloud, building owners and managers enjoy added convenience, security, and affordability.
What is a cloud-based controller?
A cloud-based controller is a centralized management system that uses the cloud to control and monitor access to a building or facility. Instead of relying on traditional, on-site hardware like servers and control panels, a cloud-based controller uses cloud infrastructure to handle tasks like granting or revoking access, managing user credentials, monitoring door activity, and updating security settings.
How cloud-based access control systems work
A cloud-based access control system stores data in the cloud rather than an on-site server. As a result, you can access your system’s data and change user permissions using any device with an internet connection.
Cloud-based systems can also undergo routine software updates remotely. As such, your system automatically updates when the access control company releases a new software version.
Traditional access control systems require you to download software or physically go on-site to update the system. In other words, you’d have to be at the building just to add or remove a tenant from your access control system.
Cloud-based access control is more affordable because you don’t have to purchase and maintain a server on your property. In addition, many cloud-based access control systems are also wireless — allowing you to eliminate the need to purchase and install expensive wiring throughout your property.
Watch how the ButterflyMX cloud-based access control system works:
14 best cloud-based access control systems
Whether you’re seeking cloud-based access for an apartment or an office building, you want the best system. Below, we review the top 14 cloud-based access control manufacturers on the market.
- ButterflyMX
- Prodatakey
- Kisi
- Brivo
- Honeywell
- SALTO KS
- Genetec
- STANLEY Security
- LenelS2
- Verkada
- Avigilon
- Gatewise
- Entegrity Smart
- HID Global
1. ButterflyMX
ButterflyMX offers a unified property access solution that balances security and convenience. With ButterflyMX’s transformational cloud-based Access Control System, tenants can effortlessly manage property-wide access from their smartphones, grant access to visitors, and use a variety of other credentials and entry methods to navigate their properties. And property staff enjoy the convenience of managing the system from anywhere using ButterflyMX’s powerful web-based dashboard.
For entry into and within your property, choose between a fob/card reader or a keypad. For vehicle access points like garages and front gates, consider ButterflyMX’s vehicle reader.
ButterflyMX’s cloud-based Access Control System consists of:
- Access Controller: A sleek yet powerful cloud-based controller that empowers property staff to manage the Access Control System remotely.
- Mullion Reader: A slim and unobtrusive card and fob reader.
- Keypad: An elegant keypad device with numeric buttons for tenants to enter PIN code credentials — though it conveniently also reads fobs and cards.
- Wide-Angle Camera: Covering 156° of visibility at 2 megapixels, this camera is ideal for security surveillance.
- Vehicle Reader: This system pairs with Windshield Tags, which tenants place in their vehicles. Then, when they approach the gate or entry point, the Vehicle Reader automatically scans their tag and grants hands-free access.
No matter which reader you choose, all of ButterflyMX’s products pair with their mobile app for smartphone-based access. So tenants can swipe to open any door or gate using the ButterflyMX app.
And best of all, ButterflyMX’s access system connects seamlessly with the company’s other products.
So, complement your ButterflyMX Access Control System with the following:
- Video Intercoms are ideal for controlling access to front doors and gates and managing visitor access. Available in sleek 8’’ and 12’’ LED displays that are visible no matter how dark or sunny. What’s more, the intercom is both vandal-resistant and weatherproof. Moreover, with ButterflyMX’s Visitor Pass feature, you can offer guest access and make your visitor experience seamless and efficient. Additionally, tenants can send digital Visitor Passes to their guests that can be customized for a specific period, so they can let in service providers like cleaners and dog walkers remotely.
- Elevator Controls to manage floor access for visitors securely.
- Security Cameras that provide 24/7 visibility of entry activity inside and around the perimeter of your property.
- Smart locks — ButterflyMX integrates with over 80 smart lock models, including Schlage, Yale, and August locks.
2. ProdataKey
ProdataKey (PDK) is a cloud-based access control system that’s all about “anytime, anywhere, any device” when it comes to managing door access. With high-quality hardware and software, PDK empowers you to manage your property’s entrances from a smartphone or any other internet-connected device. The system’s backup batteries also keep it working during a power outage.
PDK’s hardware line-up includes:
- Cloud Node: The main system panel.
- Control panels: Controllers are designed for indoor and outdoor use and for doors and gates.
- Readers: Various readers are designed for smartphone use, keypad access, and more.
- Credentials: Offering cards, fobs, and even sticker and wristband options.
PDK also integrates with ButterflyMX’s Video Intercom System, which enables safe and seamless visitor access at multifamily and commercial properties. This integration ensures that whenever you add, update, or delete tenants within ProdataKey’s system, the data is automatically updated within ButterflyMX. So, you’ll save the time and hassle of maintaining two databases.
ProdataKey pricing
ProdataKey single-door and multi-door access control hardware costs aren’t listed on the company’s website. Contact PDK for a custom quote.
However, third-party websites list pricing for some PDK hardware:
- Access control panel: $1100
- Single-door controllers: $500 – $600
- Eight-door controllers: $1500
- Two-door kits: $2100 – $2300
Read the full ProdataKey access control review
3. Kisi
Kisi cloud-based access control may be a great option for properties of any size or industry. Its cloud-based access control system offers flexible solutions for doors into and within your building. Door readers grant tenants property access using their mobile device, fob, or key card.
What’s more, Kisi’s open API allows for integrations with other solutions, such as your CRM or G-Suite directory. This means your tenants will be automatically added to your Kisi system. They’ll also be updated in real time when you update your employee roster.
Kisi pricing
Kisi doesn’t list costs on its website. Instead, you have to contact Kisi’s sales team for a quote. However, third parties list Kisi hardware prices as follows:
- Reader Pro: $599
- Reader Pro Outdoor: $699
- Controller Pro: $899
Read the full Kisi access control review
4. Brivo
Brivo offers a state-of-the-art door entry system with solutions that fit various needs. Brivo may accommodate your building access control needs, whether you have a large or small property.
Brivo’s cloud-based system has multiple platform options for a single site, enterprise, or multi-building complex. You can remotely manage access and credentials from a smartphone or internet-connected device.
Additionally, Brivo offers a full suite of facility safety features including:
- Tenant and visitor reporting.
- Personnel control.
- Mobile usage to get a better understanding of how people are using the systems.
Brivo monitors energy usage and tracks thermostats and lighting for additional cost-saving opportunities.
Brivo pricing
The price of Brivo access control products is unavailable on the company’s website, but you can request a quote by contacting Brivo’s sales team.
However, some sources list Brivo pricing as such:
- Hardware: About $900 – $1200 per door
- Software:
- $13.50/door for the first two doors
- $7.50/door for the next 8 doors
- $3.50/door for all doors after that
Read the full Brivo access control review
5. Honeywell
Honeywell is designed to address your access needs, focusing on keyless entry. It also takes security to a higher level with features that may not be found in other cloud-based access control systems. Honeywell empowers smartphone users to open doors, enabling a hands-free entry experience.
In addition to controlling and managing property access from your smartphone, you can connect Honeywell with certain security systems. So, in the event of a fire or break-in, the system may notify your emergency monitoring provider.
Lastly, the Honeywell cloud-based access control system allows you to schedule access to specific zones within a building. This feature makes it easy to enable zoned access for service providers such as a cleaning person or after-hours delivery couriers.
Honeywell pricing
Honeywell access control system pricing depends on the complexity and scale of the installation. For a small office with a single-door control system, costs typically range from $1,500 to $2,500. However, systems with multiple entry points generally cost about $1,600 per access point.
Read the full Honeywell access control review
6. SALTO KS
SALTO KS is a proptech provider offering mobile access solutions for multifamily, commercial, hospitality, and retail.
Its cloud-based software lets property owners and operators manage every aspect of their building’s access experience. Through the SALTO KS mobile app and web-based dashboard, building admins can assign user roles, adjust access permissions, track entry events, and more. Meanwhile, tenants of SALTO buildings can open doors from their smartphones and send digital keys to guests.
SALTO KS offers a few physical access options, including:
- Smart locks: SALTO offers a wide range of smart locks. All locks are wireless and compatible with most ANSI mortise and tubular latches.
- Wall Reader: For doors where a smart lock won’t fit or isn’t needed, you can install a Wall Reader instead. SALTO’s Wall Reader can be purchased with or without a keypad so users can enter a PIN.
- Tags: SALTO’s Tag offers RFID access control with a key fob for secondary and smartphone-based access through the app.
SALTO KS pricing
The company’s website does not list SALTO KS pricing. You must contact the company to determine the cost of the SALTO KS cloud-based access control software and hardware.
Read the full SALTO KS review
7. Genetec
Genetec started as a video monitoring system in 1997. Today, it is a leading provider of security and access control solutions.
Genetec Synergis is the company’s IP access control system. It supports access control hardware and integrates with door controllers, locks, and PoE devices.
The Synergis line includes:
- Synergis Cloud Link: A PoE device that supports non-proprietary access control hardware and wiring.
- Synergis SaaS edition: Genetec’s Access Control as a Service is software that can help you reduce costs and invest in less hardware.
Genetec pricing
Genetec doesn’t list pricing on its website. Pricing also depends on the solution and hardware you buy. So, contact Genetec to request a quote.
Read the full Genetec review
8. STANLEY Security
STANLEY Security is a well-known company that offers security, access, alarm, and surveillance solutions. Its cloud-based access control system empowers building owners and operators to manage access remotely. As a result, managers can add or revoke access from anywhere.
Features include:
- Identity management.
- Remote location management from a web browser.
- Event validation with video access control in real-time.
You can also integrate your STANLEY cloud access control system with your CCTV or video security system.
STANLEY Security pricing
STANLEY doesn’t list pricing for its access control solutions online. However, you can request a demo and quote from the company.
Read the full STANLEY Security review
9. LenelS2
LenelS2 is the company behind S2 access control systems. The company’s Netbox access control systems are designed to centralize credential-based access control, intruder detection, and S2 or third-party video applications.
S2 access control systems are web-based, so admins can manage them from any web browser. S2 also offers two cloud-based software options: Cumulus and Elements. Opting for one of these services allows you to host your access control system data on the cloud rather than on-site.
S2’s access control systems are scalable and designed to function effectively for small and Fortune 500 companies.
S2 pricing
S2 doesn’t list pricing on its website, but third parties estimate the cost of an S2 access control system to be roughly $1000 per door. Of course, that doesn’t cover installation costs. To get a quote, contact LenelS2 via their website.
Read the full LenelS2 review
10. Verkada
Founded in 2012, Verkada started as a video security camera company but has evolved into an apartment access control manufacturer. Today, the company sells various products, including video surveillance solutions, alarm systems, and air quality sensors.
Verkada access control products may operate with cloud-based software, eliminating the need for an on-site server. As of publishing, Verkada’s only access control reader appears to be the AD32 door reader.
Verkada’s door reader may accept the following credentials:
- Smartphones
- Bluetooth
- Proximity cards
The company also offers three different access controllers: the AC41 controls up to 4 doors, the AC62 controls up to 16 doors, and the AX11 controls up to 10 doors plus elevators.
Verkada pricing
Verkada doesn’t publish product pricing on its website. Pricing ultimately depends on which access controller you opt for. So, contact Verkada to request a quote.
Read the full Verkada review
11. Avigilon
Established in 2004, Avigilon is a security company that offers software that can be integrated into many existing access control hardware.
Avigilon operates on a cloud-based platform, meaning the system can be managed remotely.
Products offered by Avigilon include:
- Video analytics
- Surveillance cameras
- Access control software
Avigilon pricing
Avigilon doesn’t publish pricing. However, you can contact their sales team for a quote.
Read the full Avigilon review
12. Gatewise
Founded in 2017, Gatewise is a mobile-based access control system designed for multifamily properties.
Gatewise integrates with several property management systems, including Entrata, Yardi, and Resman.
Features of Gatewise include:
- Lifetime warranty of hardware.
- Robust technical support.
- An online management portal.
Gatewise pricing
Gatewise costs $199 per month. However, if you pay for one year upfront, you’ll receive one month for free. Further, if you pay for two years upfront, you’ll receive three months for free.
Read the full Gatewise review
13. Entegrity Smart
Formerly called VIZpin, Entegrity Smart originated as a Bluetooth smart lock manufacturer in 2007. Since then, Entegrity has expanded its product line to offer a complete access control experience.
Products offered by Entegrity Smart include:
- Video intercom
- Bluetooth readers
- Gate access control
- Smart locks
Entegrity Smart pricing
Entegrity Smart does not publish its pricing. However, it has three pricing tiers: Lite, Plus 24, and Plus. You can schedule a meeting with its sales team for a quote.
Read the full Entegrity Smart review
14. HID Global
HID Global is a leading touchless access control technology company offering a broad product suite. The range of product options, dependent upon needs, makes HID a robust option for residential and commercial properties.
Features of HID include:
- Cloud management.
- Access control software.
- Access control mobile app.
- Smart building technologies.
HID Global pricing
Pricing for specific HID solutions is unavailable, but they can be contacted for specific product details as needed.
Read the full HID Global review
Cloud-based access control vs. traditional access control
When evaluating access control systems for your property, one key decision is choosing between cloud-based and traditional access control. Both offer distinct advantages depending on your needs, but understanding the differences can help you make an informed decision.
Here are some key differences between traditional and cloud-based systems:
Why move to cloud-based access control?
The benefits of switching to cloud-based access control offer numerous advantages that make it a smart investment for those seeking efficiency, security, and convenience.
Here are some benefits of cloud-based access control:
- Remote access. Cloud-based systems allow you to manage access from anywhere at any time. So, whether you’re on-site or halfway across the world, you can instantly grant or revoke access, view real-time entry logs, and respond to security events using a mobile app or web portal. In fact, this level of flexibility is especially valuable for properties with multiple locations or for those who oversee large portfolios.
- Lower maintenance costs. Unlike traditional systems that require costly hardware, servers, and regular maintenance, cloud-based access control significantly reduces upfront costs. With a subscription model, you benefit from predictable monthly fees that cover updates, cloud storage, and maintenance. So, there’s no need for on-site IT teams or costly repairs—updates and troubleshooting are handled automatically through the cloud.
- Scalability. As your property or portfolio grows, cloud-based access control makes scaling easy. Moreover, you can add doors, users, or entire locations with just a few clicks without complex installations or rewiring. With this in mind, cloud systems are designed to grow with your business, making them a future-proof solution that adapts to your changing needs.
- Data-driven insights. Cloud-based access control provides detailed data on building access, allowing you to gain valuable insights into traffic patterns and identify trends. This information helps you optimize building security, improve user experience, and even streamline operational decisions, making your property more efficient and secure.
Key features of cloud-based access control
Cloud-based access control systems offer a variety of powerful features that make them an appealing choice for modern properties.
Here are some of the key features that set them apart:
- Remote management. With cloud-based access control, you can control your system from anywhere using a mobile app or web portal. This feature allows you to grant or revoke access, set permissions, and monitor activity remotely, offering unmatched flexibility and convenience. So, there’s no need to rush back to your property to make changes—everything can be handled right from your phone or laptop.
- Real-time monitoring. Cloud-based systems provide real-time access logs and instant alerts. As a result, you can monitor who’s entering and exiting your building at any time and receive immediate notifications of any unauthorized attempts. This not only increases security but also ensures that you can respond swiftly to potential security incidents.
- Automated software updates. Cloud-based systems are designed to stay up-to-date with the latest security patches and features without the need for manual intervention. This means fewer vulnerabilities and less downtime, keeping your access control system running smoothly and securely.
- Integrations with other systems. Cloud-based access control systems easily integrate with other property management and security systems, such as security cameras, visitor management, and alarm systems. This creates a unified security ecosystem that streamlines operations and enhances the overall safety of your property.
- Mobile access. Say goodbye to traditional keys—tenants and staff can use their smartphones to access secured areas, making access more convenient.
Upgrade your cloud-based access control system with ButterflyMX
ButterflyMX offers cloud-based solutions to meet your property’s modern demands.
How upgrading with ButterflyMX takes your access control system to the next level
- Front Desk Station streamlines property management. The ButterflyMX Front Desk Station is an intuitive, centralized hub that allows you to manage access, communicate with visitors, and monitor building activity—all from one interface. With the Front Desk Station, you can grant or deny entry, review access logs, and respond to visitor requests in real-time. What’s more, because it’s cloud-based, this functionality is accessible whether you’re on-site or working remotely.
- Video Intercom enhances security and convenience. ButterflyMX’s IP Intercom system enables secure, two-way video communication between tenants and their guests. As such, you can also use the Video Intercom to visually verify visitors before granting access. What’s more, the system stores all video footage securely in the cloud, making it easy to review and audit access events.
- Security Cameras for comprehensive monitoring. Our Bullet and Dome Security Cameras offer greater insight into your property’s operations, like entrances, common areas, and parking lots. As a result, this integration allows for more effective monitoring and enhances security at your property.
- Integrations offer a unified system. ButterflyMX integrates easily with a wide array of property management and security systems. In fact, this seamless integration means your entire ecosystem works in sync and ensures a unified approach to managing your property.
Disclaimer: ButterflyMX provides these blog posts to help our customers and potential customers make the right business decisions. Our blog posts are based on the information available to us at the time of writing.
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